Quality_Medical_Transcription

April 13, 2012

Healthcare transcription sub contracting: Brilliant commercial decision

Healthcare has continually played a crucial input in classifying the quality of life. In fact it is deemed one of the basic needs of life along with other essentials like breathing, water, food, clothing and housing. Though health management is one of the requirements of life it is also an economic venture. Like any other business concern the objective of health facilities is to make the bottom-line better.

The undertaking of healthcare relies on a lot of contribution that assist in offering superb medical care. Of these inputs some contributions are component of the main talents that are necessary to the undertaking of healthcare like the qualifications, ability and experience of the health professionals, the support staff talents, the surgical devices, laboratory facilities etc. But there are also other aspects that have effect on the provision of excellent healthcare, one of them being details in the form of patient transcripts.

The process of forming patient reports by conversion of audio files of the patient- healthcare professional meeting into text format is known as online transcription. Though online transcription plays a crucial part in the delivery of health management and accelerating the reimbursement exercise, it is not part of the core business of the healthcare practice. In truth online transcription is an expenditure head.

Outsourcing healthcare transcription is an intelligent answer to make sure that patient reports are made in a speedy, correct, cost-effective and secure fashion. Contracting out medical transcription is not only an effectual, well-organized and cost-effective process of making patient reports it has many other plus points.

Some of the benefits of sub contracting medical transcription are as follows:

Enhanced concentration on most important business: Outsourcing medical transcription allows both the physicians and the support staff at the healthcare facility to focus on the main business of providing superb care.

Curtails capital investment: The undertaking of medical transcription requires capital investment on computers, servers, furniture, earphones and other medical transcription equipment. This can be circumvented by sub contracting the complete undertaking of medical transcription.

Controls costs: Sub contracting online transcription makes certain that the costs of online transcription is not only restricted dramatically, but also make certain that the expenses is reduced to the costs per line of medical transcription.

Enhanced efficacy: Sub contracting online transcription makes certain that the stream of dictation files being changed to patient reports is routine and fast. This refines the efficacy of the health professionals and the support staff in offering timely treatment.

Reduces the costs of overheads: Contracting out medical transcription makes sure that the expenses of overheads like rent, utilities, expenditure of software and tools, and even resources like management and administrative staff is cut.

Gains from best practices of the company:Medical transcription is the core business of the service provider, this means that the health facility can benefit from the track record and the best practices of the company.

Minimizes salary: Sub contracting online transcription aids the health facility lower salary expenses. The payroll and other gains paid to the medical transcription team can be avoided.

Produces worth: The systems operated by the online transcription company adds value to the service by empowering the healthcare professionals and the support staff to capitalize on the utilization of their time and offering service with additional gains like flexible modes of dictation, remote printing & faxing etc.

Reduces burden of support staff: By having systems in place that enables tracing of dictation and completed records, the healthcare transcription company curtails the strain of the support staff to a great degree.

Advantages from the software and tools operated by the company: The information technology used by the healthcare transcription company can lessen the strain of the health facility to a large level by empowering a substantial number of features comprising assimilation with the EMR system.

Online transcription can perform a critical input in the smooth running of the healthcare practice in many considerations, both operationally and commercially. Therefore it is critical to choose a healthcare transcription company who can provide maximum advantages in a cost-effective fashion.

TransDyne provides intelligent solutions for online transcription necessities by offering quality healthcare transcription at logical charges, performed by experienced and qualified transcriptionists with a very prompt delivery time performed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with software and tools that is advanced but effortless to operate!             

For more details about the plus points of outsourced medical transcription services by TransDyne, click here.

 

March 13, 2012

Healthcare transcription sub contracting: Delivering inspired services

Healthcare is a vibrant service having to cope with new diseases/health conditions, new cures/treatments and also the situational occurrences like legal requirements & regulations. It is critical for health management in addition to other services linked with clinical care to be resourceful so as to cope with changes as they arise. Healthcare transcription is a vital support service supporting clinical care by creating patient reports from the dictation of the physicians of the patient- physicians session.

The practice of medical transcription is essential to the clinical care exercise by ensuring that comprehensive details is transcribed to allow doctors and health facilities to utilize this data in numerous ways. The particulars in patient transcripts are not only necessary for providing uninterrupted healthcare but is also imperative for receivables management objectives. The exercise of digital medical transcription can be made simplified, effective and cost-effective by sub contracting to a specialized medical transcription contractor. This not only makes sure of precise and quick transcription of patient reports it also ensures that the healthcare transcription service provider comes up with imaginative alternatives for the specifications of healthcare professionals and healthcare providers.

How does sub contracting healthcare transcription offer resourceful alternatives?

Outsourcing makes certain that the varied predicaments met by healthcare professionals and healthcare facilities during the formation of patient medicine related documents are solved in a competent and ingenious way.

What are the imaginative alternatives delivered by the outsourced healthcare transcription vendor?

Preferred forms of narrating dictation: Time is a limited resource for health professionals, appreciating this and perceiving the prerequisite of health professionals to optimize their restricted time resources, contracted out online transcription service providers ensure healthcare professionals to retain their preferred means of narrating dictation. This enables them to utilize their standard form of dictation based on their suitable time and also saves them time spent on learning to utilize new methods for narrating dictation.

Automatic transfer of audio files: Another means through which subcontracted healthcare transcription contractors offer resourceful options is by enabling preprogrammed transfer of dictation recordings for transcription. Turnaround time is a significant aspect when it comes to patient reports. By having a cycle that inspects for dictation files automatically at pre-fixed time periods, healthcare facilities can optimize on time and effort and the procedure of digital medical transcription is quickened

Report dissemination avenues: Physicians and healthcare providers would need records sent to them through numerous avenues like confidential Email, fax, in printed form, conveyed to specific folders or even delivered to numerous users. Contracted out online transcription companies have ensured inspired solutions for such specifications by employing software and tools to ensure resourceful, speedy and confidential means of document delivery.

Data security: Maintaining the security of patient information is a principle fear for healthcare professionals and healthcare providers. Outsourced online transcription companies have creatively protected confidential patient particulars by having HIPAA & HITECH compliant provisions in place to shield human resources, processes and software and tools.

Archives: At any given time the volumes of information regarding patients in a healthcare provider would be vast. The support staff at healthcare practices has to monitor of this data as it advances through the different levels. They also require access to patient transcripts for numerous functions. Subcontracted digital medical transcription contractors have delivered an ingenious solution to this concern by creating archives making finding the details faster and easier.

Adoption of EMR/EHR: Adoption of electronic medical records has become mandatory by law. Many health facilities have invested in EMR systems, but find that physicians prefer the dictation- transcription mode of capturing data convenient. Outsourced medical transcription vendor have ingeniously offered for this by making use of HL7 messaging to record details on to the EMR.

Sub contracting healthcare transcription to the optimum online transcription contractor can provide healthcare practices and health professionals with inspired services to their demands.

TransDyne, a leader in the outsourced digital medical transcription industry provides not only imaginative online transcription alternatives but also delivers quality healthcare transcription at reasonable prices, performed by accomplished and proficient medical transcriptionists with a very quick delivery time carried out through secure having HIPAA provisions modes, with very high percentage of accuracy and all this with technology that is improved but uncomplicated to use!           

To avail inspired medical transcription services from TransDyne, click here.

January 16, 2012

Medical transcription outsourcing: Providing mission critical support

The mission or goal of any healthcare facility or healthcare professional is to deliver quality healthcare while still managing to keep their facility in good financial health. Though there could be numerous other goals like building up loyalty among patients, establishing a good reputation, advance in research etc the underlying mission of every healthcare facility is defined by their ability to deliver quality care. Obviously the main inputs required for this are the qualification, skill and experience of healthcare professionals, the support of staff at the healthcare facility, the right implements & equipments and the right kind of drugs & medicines etc.

 

However these mission critical inputs can be defined as the internal contributors to the core healthcare process.  Other than the core healthcare ingredients, the healthcare process is supported by other associated services, which are critical to the mission of providing quality healthcare while still maintaining profitability. One such service that provides mission critical support is medical transcription.

 

Medical transcription is the process of creating patient medical records from the dictation of healthcare professionals regarding the patient encounter. Highlighting the vital role patient medical records play in the smooth running of healthcare facilities can sum up what makes medical transcription services a mission critical support for the healthcare process.

 

Some of the key areas that patient medical records play a critical role in are: 

  • Provision of care: The information in patient medical records is a valuable input for making the right decision regarding the treatment process. Moreover the information in patient medical records also forms the basis for tests, referrals etc
  • Managing risk: Apart from supporting the care process another critical factor supported by information from patient medical records is that of risk management. In an increasingly litigious environment detailed patient medical records documenting the entire care process and provide evidence in case of malpractice litigation has become critical
  • Managing receivables: The creation of patient medical records forms the foundation for coding and billing thus playing a vital role in the reimbursement process.
  • Meeting statutory requirements: The creation of patient medical records is not only required for managing the care process, payables and risk but maintaining patient records is also mandated by law.

 

It can be seen that maintaining detailed records of patient interactions is an important and mission critical aspect of running a healthcare facility successfully.

However the factors that make medical transcription services mission critical are:

Easy to use: One of the main factors that make medical transcription, especially when outsourced, mission critical is that they are easy to use. Given the hectic and time starved nature of the healthcare professionals and the support staff taking part in the healthcare process, this factor is very important. Using the services of a professional medical transcription company to document the care process ensures that healthcare professionals have easy access to all aspects; these include dictation modes, delivery modes, specific formats/ templates, turnaround time options etc.

Flexible: Another aspect that makes medical transcription services mission critical is the flexibility of services. Medical transcription companies provide services that are flexible to all aspects; some of which include volumes, turnaround time requirements, specialties, dictation modes, document delivery modes and even holiday & weekend transcription requirements

Meets the needs of all stakeholders: Outsourced medical transcription services meet the needs of all stakeholders in the healthcare process. By allowing healthcare professionals to concentrate totally on the care process rather than the documentation process, medical transcription services help healthcare professionals maximize their productivity and provide patients with the benefit of complete healthcare professional focus on them. Apart from this by creating accurate records along with narrative portion, medical transcription companies ensure patient safety and improved care.

Uses technology to meet current and future needs: Apart from ensuring HIPAA and HITECH compliance throughout the medical transcription process using the right blend of technology and processes, medical transcription companies also use technology to provide benefits that encompass current and future needs.  Keeping in mind the impending deadline for adopting EMR/ EHR and achieving meaningful use, medical transcription companies have provided options like structured dictation, structured transcription, discrete reportable transcription, editing and proofreading services for speech recognition software and HL7 interface to enable this.

It can be concluded that medical transcription services are a mission critical component for the smooth running of healthcare facilities.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 22, 2011

Medical transcription outsourcing: The path to improving workflow

The changing healthcare documentation scenario is changing the dynamics of how the care process is documented. Healthcare facilities and healthcare professionals are looking for ways and means of adopting EMR/ EHR and achieving meaningful use criteria with minimum disruption to patient interaction and their daily operations.

Outsourced medical transcription services – the process of creating patient medical records from the dictation of healthcare professionals regarding the patient encounter using the services of a specialized medical transcription company is one service that can help healthcare professionals and healthcare facilities improve their workflow. This is because medical transcription companies, due to their long-term association with the healthcare sector have developed the expertise to provide services that are efficient, cost- effective, secure and cause minimum disruption to their workflow.

Given below are some of the areas that medical transcription companies help in improving the workflow of healthcare facilities and healthcare professionals:

Data collection and transmission: Some of the methods for adoption of EMR/ EHR require the healthcare professional to focus on information collection rather than the patient, hindering the care process and disrupting the workflow, However medical transcription ensures that healthcare professionals can use dictation as the mode for recording the care encounter leaving them free to attend to patients and maximize their productivity. Not only do medical transcription companies allow healthcare professionals to use dictation devices of their choice, the transcription platform used by the transcription company also ensures that the audio files are transmitted for transcription at the earliest. This step of easy collection and transmission of data for the transcription process helps improve the workflow of the healthcare facility dramatically

Processing the data: The process of transcription can be time consuming both in terms of acquiring the right talent, training them and also in terms of ensuring quality transcription by establishing the right processes to meet quality and turnaround time requirements. Outsourcing medical transcription ensures that the healthcare facility and healthcare professionals are free of this time consuming and specialized process. Timely and accurate transcription not only plays an essential role in the care process but also supports risk management and receivables management; outsourcing transcription helps improve the workflow in all these aspects

Delivery choices: Once the process of transcription is over it is important for the patient medical records to be transmitted back to healthcare professionals through HIPAA and HITECH compliant channels without delay. This aspect of the workflow is also improved by outsourcing medical transcription as medical transcription companies provide numerous, safe and convenient options for document delivery.

Technology support: The process of transcription is inextricably linked with technology in several aspects. Outsourcing medical transcription ensures that healthcare facilities and healthcare professionals are provided with technology support that not only meets all their needs but is also easy to use.

Acting as a bridge to EMR/ EHR adoption: Medical transcription companies are experts at adapting services, processes and technology to meet the changing needs of the healthcare sector. This expertise enables them to aid in the process of adopting EMR/ EHR with services like structured dictation, structured transcription, discrete reportable transcription and HL7 interface. Using medical transcription services for EMR/ EHR adoption has the further advantage of allowing healthcare professionals to retain the narrative portion as part of the patient medical record and maximizing productivity of healthcare professionals by allowing them to focus on patients rather than on the documentation process.

Cost control: Saving on cost of transcription is perhaps the most significant outcome of the outsourcing decision. The cost savings can be as high as 40% – 50% owing to the expertise of the medical transcription company. Outsourcing medical transcription also enables cost restructuring with regards to transcription costs. Instead of having fixed medical transcription costs, the cost of medical transcription would become variable, as the healthcare facility would be charged only on a standard rate per line instead of fixed monthly charges as would be incurred when medical transcription is executed in-house.

It can be concluded that outsourcing medical transcription to a professional and technological savvy medical transcription company can significantly help in workflow improvement.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 19, 2011

Medical transcription outsourcing: In 3 easy steps

The changing healthcare documentation scenario has had many healthcare professionals and healthcare facilities making changes in the way care encounters are documented to meet the meaningful use criteria. Apart from this it has also become important to ensure that the care process is documented in its entirety to ensure proper communication with patients, appropriate coding & billing and for meeting risk management aspects. Medical transcription is one of the services that have provided support to healthcare professionals and healthcare facilities in fulfilling these objectives. Outsourcing medical transcription has ensured that healthcare professionals and healthcare facilities have access to uninterrupted transcription services that meet all the quality criteria and help in lowering costs.

 With the proposed move to adoption of EMR/ EHR, medical transcription companies have evolved to meet the changing needs by providing services like structured dictation, structured transcription, discrete reportable transcription, HL7 interface and editing services for speech recognition software. All these additional features of outsourced transcription services help healthcare professionals focus completely on the patient during the care process and leave the documentation process to expert medical transcription companies. However to maximize the advantages of outsourcing medical transcription it is important partner with the right medical transcription company.

Following these three simple steps can ensure the success of the medical transcription outsourcing process:

 Step 1

Defining the objectives: Defining the objectives of outsourcing clearly is an important step as it defines in exact terms as to what is the expected outcome of the outsourcing decision. It should include:

  •  Acceptable accuracy levels
  • Expected turnaround time
  • Dictation modes
  • Document delivery modes
  • Assistance for adopting EMR/ EHR
  • Expected savings on cost
  • HIPAA and HITECH compliance

Step 2

Finding the right match: With information virtually a click away finding medical transcription companies has become very easy. However on the flip side this has resulted in excess of information resulting in confusion. To overcome this, medical transcription companies need to be evaluated on certain criteria to ensure that the transcription company can deliver on the services as promised. This includes:

 

  • Accuracy: Evaluating ability to meet accuracy levels by evaluating the training process and the quality process of the medical transcription company
  • Turnaround time: Ability to meet turnaround time can be assessed by evaluating the technology used and the ready availability of  trained & skilled medical transcriptionists
  • Dictation modes: The ability of the medical transcription company’s transcription interface to accept different dictation modes need to be assessed
  • Document delivery modes: The ability of the medical transcription company’s transcription interface to deliver transcripts according to the healthcare professionals preference needs to evaluated
  • Assistance for EMR/ EHR adoption: The capability of the medical transcription company to provide additional facilities for adoption of EMR/ EHR like structured dictation, structured transcription, discrete reportable transcription, HL7 interface and editing services for speech recognition software needs to be evaluated.
  • Savings on cost: The billing method used by the medical transcription company needs to be evaluated to ensure that the healthcare facility / healthcare professional actually saves on cost of transcription
  • HIPAA and HITECH compliance: This can be evaluated by assessing the HIPAA compliant measures taken by the medical transcription company to ensure security in terms of securing people, processes, technology and infrastructure

 

Step 3

Testing the transcription services and signing contract:  After defining the objectives and evaluating the medical transcription company it is important to follow these two steps before signing the contract:

  •  Check on references
  •  Avail free trial

Following these 3 easy steps for outsourcing medical transcription can ensure that the healthcare facility is assured of a long-term partner for their changing transcription needs.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 17, 2011

Medical transcription outsourcing: Free trial makes the process easier

Medical transcription is the process of creating records of the patient-healthcare professional encounter. Medical transcription aids healthcare professionals by providing access to relevant information about the patient’s health history. Having detailed patient records aids the healthcare professionals provide quality healthcare without having to rely on repetitive inputs from patients, handwritten notes or relying on their memory. Patient records help healthcare facilities in starting the coding and billing process leading to claims. It can be said that medical transcription is vital for both patient care as well as to ensure efficient fund flow management.

Outsourcing medical transcription has been found to be an effective solution for the documentation needs of healthcare facilities. Outsourcing medical transcription enables creation of patient records in a timely, accurate, secure and cost effective manner. By outsourcing medical transcription, the healthcare facility is essential gaining a long-term partner.

However as medical transcription is not only essential for meeting the process of care, receivables management and risk management aspects but also plays a vital role in transitioning to EMR/ EHR. One of the factors that make outsourcing easy is the actual evaluation of the services provided by the medical transcription company by availing a free trial of their services.

The process of outsourcing medical transcription needs a proper evaluation of the below given factors:

How long has the service provider been in the business of providing outsourced medical transcription service?

While outsourcing medical transcription it is important to source a service provider who has experience in the medical transcription business. Outsourcing to a fly-by-night operator can, not only be very costly but could also be dangerous.

Does the service provider have experience servicing healthcare facilities of all types?

While outsourcing it is important not only to ascertain how long the medical transcription service provider has been in business, but also whether the service provider has experience in serving the varied needs of healthcare facilities of all types

Can the service provider provide testimonials?

While outsourcing it is important to check the experience of the medical transcription company in providing similar services, by verifying the testimonials of customers who have already availed similar services.

What are the measures used by the service provider to ensure accuracy?

Accuracy of information captured in the patient record is vital as it affects both the quality of healthcare as well as reimbursements. It is important to assess the service provider on the basis of their training methods and quality checks in place to gauge their ability to provide quality medical transcription.

What are the measures used by the service provider to protect patient data?

One of the major concerns while outsourcing medical transcription is the security of confidential patient data. It is important to ensure that the service provider is not just using standard FTP and Email for transferring data, as this does not support encryption. It is important to assess whether the service provider has inbuilt security measures to secure technology. The security measures used by the service provider to secure processes and people also needs to be assessed.

What is turnaround time guaranteed by the service provider?

Turnaround time of finished transcripts is another important factor to be assessed while outsourcing medical transcription. This can be evaluated based on the availability of the right team (well trained medical transcriptionists) and the right processes with the service provider.

What is pricing method used by the service provider?

Lowered cost of transcription is one of the main benefits healthcare facilities hope to gain from the outsourcing process. It is important to not only get a quote from the service provider for medical transcription services, it is equally important to find out the components of pricing and the billing method used by the service provider.

What is the technology used by the service provider?

The technology used by the medical transcription company plays an important part in security, easy to use features and other benefits like interface with EMR, remote printing & faxing, archive facilities etc.

Does the service provider offer a free trial?

A free trial of services provided by the medical transcription company  gives the healthcare facility an opportunity to assess whether the service provider can deliver services as promised.

Asking the service provider all the above questions and availing a free trial of their services can help healthcare facilities and healthcare professionals ease the process of outsourcing medical transcription.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 16, 2011

Reduced productivity? – Outsource medical transcription

There are numerous reasons for the productivity of healthcare professionals and other support staff to fall. It could be related to the actual care process or due to administrative hassles. Among the administrative hassles faced by healthcare facilities one of the areas that has an impact on the overall productivity of healthcare facilities is healthcare documentation. Medical transcription is an important component of healthcare documentation, being the support service that helps document the care process in its entirety by converting the dictation of the healthcare professionals into text format.

 As medical transcription is a process that requires inputs like skilled medical transcriptionists, the right processes and technology to produce quality documentation, outsourcing medical transcription to a professional medical transcription company produces the right results. Outsourcing medical transcription not only ensures quality transcription but helps increase productivity.

Given below are the areas that outsourced medical transcription services aid in improving productivity:

 Planning: One of areas that outsourced medical transcription services aid in is strategic planning in areas like planning for volume of transcription, adding on specialties, quickening reimbursements and risk management. Outsourcing medical transcription streamlines the process of creating patient medical records in terms of quality, security, price and turnaround time ensuring better planning

 Communication: Patient medical records form the basis of communication between healthcare professionals, support staff, patients and other departments in the healthcare facility. By creating legible, clear, accurate patient medical records including the narrative of healthcare professionals, medical transcription services help in better communication within the healthcare facility and even with outside entities like public health services, pharmaceuticals etc

 Help facilitate uninterrupted workflows: Outsourcing medical transcription not only ensure timely creation of patient medical records it also ensures smoother transcription flows in terms of dictation- by allowing healthcare professionals to use dictation modes of choice, delivery of transcripts through preferred modes and providing a interface for transcription which enables easy monitoring

 Help delegate non-core tasks: Outsourcing medical transcription ensures that many of the non-core tasks of the healthcare facility like recruitment & training of medical transcriptionists, arranging medical transcription equipment, organizing medical transcription workflow are all delegated to the medical transcription company resulting in better efficiencies

 Enables smart use of space and tools: Outsourcing medical transcription frees up valuable resources like space and various equipment, which can be used for the core business resulting in smarter results

 Provides resourceful technological support: With the current move towards adoption of EMR/ EHR, medical transcription services can offer valuable support in this aspect while still enabling healthcare professionals to retain familiar methods of documenting the care process. Technologically savvy medical transcription companies offer options like editing & proofreading services for speech recognition software, HL7 interface, structured dictation, structured transcription and discrete reportable transcription for easy adoption of EMR/ EHR

 It can be concluded that outsourcing medical transcription to the right service provider can help healthcare facilities and healthcare professionals improve their productivity to a large extent

 TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

 Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

 Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

 To avail complete medical transcription services from TransDyne, click here.

December 15, 2011

Medical transcription outsourcing: Offering solutions for adopting EMR/ EHR

As healthcare facilities and healthcare professionals have started the process of adopting EMR/ EHR it has become obvious that for the goals of the adoption of this technology, like improved patient care and decreased healthcare costs to be attained there needs to be more support.  Quality of information and management of this information needs to be more streamlined. One of the services that aid in this process is medical transcription. Medical transcription, the process of creating patient medical records from the dictation of healthcare professionals is a service that has been supporting healthcare professionals and healthcare facilities improve the quality of healthcare documentation, control costs and improve patient safety especially when outsourced.

Outsourced medical transcription services not only provide healthcare documentation support they also offer options to healthcare facilities and healthcare professionals for easier adoption of EMR/ EHR, which include:

Structured dictation: This method of dictation necessitates healthcare professionals to follow a structure pattern of dictation. This allows the medical transcription companies to create reports with all the relevant data in a certain format while still retaining the entire patient story.

Structured transcription: This method focuses on standardizing the report format based on various aspects of the specialty and other factors. Medical transcription companies provide structured transcription by training their medical transcriptionists in one or two specialties making them domain experts. Structured transcription also enables easier adoption of EMR/ EHR using HL7 interface while retaining the option to retain dictation as a mode of data collection.

Discrete reportable transcription: Discrete reportable transcription can be defined as a unique approach to adoption of EMR/ EHR, which continues to use the traditional method of transcription to create transcripts while instantly populating the EMR/ EHR with discrete data elements. Under this method once the healthcare professional has finished dictating his/her notes, transcripts are created through the usual transcription process using expert medical transcriptionists who ensure accuracy and speed.  After transcription, the transcription software automatically tags the discrete data within the document, such as lab values and medications into the appropriate fields in the EMR/ EHR, using XML coding.

Back end speech recognition software: Outsourced medical transcription service providers aid in the process of speech recognition software transcription by providing editing and proof reading services for the transcripts produced by speech recognition software to bring the accuracy levels to acceptable and usable levels. This enables the healthcare professionals to concentrate on their core activity of providing care.

It can be concluded that provide structured support for transcription needs that not only meet the changing needs of the current scenario but also help healthcare professionals and healthcare facilities save on cost.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 14, 2011

Medical transcription outsourcing: Reduce cost of medical transcription by 40%!

Documenting the care process has always been vital for healthcare services both in terms of the actual care process and for other purposes like administrative, receivables management and risk management. However medical transcription is one of the methods of documenting the care process that is convenient, accurate and provides services with integrity. As in-house medical transcription can prove to be a time consuming and expensive service it is important to look for options that help reduce cost of transcription while meeting all the quality criteria for healthcare documentation. Outsourcing transcription to a professional medical transcription company has proven to be a prudent option to meet all these criteria.

 

Outsourcing medical transcription has many benefits the most obvious being that of saving on transcription costs.  While analyzing transcription costs healthcare facilities tend to overlook many important cost heads hence the comparison between the price per line given by the outsourcing company and the current cost per line is not accurate.

What should be included while calculating cost on medical transcription in-house?

 Direct costs

Direct transcriptionist staff salaries: This comprises the salary paid to in-house transcriptionists.

Cost of training: The cost of training new transcriptionists to enable them to execute work as per the healthcare facility’s requirements.

Supplies used for transcription: The stationery cost and the cost of other supplies used for transcription would have an impact on the cost per line.

Cost of overflow work that is outsourced: Sometimes when the in-house transcriptionists are not able to keep up with excess workflow the work needs to be outsourced and this adds to the cost.

 Indirect costs

Depreciation of transcription equipment: Over time the transcription equipment would have some wear and tear, this depreciation cost will have to be added to the cost of transcription

Apportioning salaries of management and administrative staff: The salaries of managerial and administrative staff contributing to the transcription process will have to be apportioned and added accordingly.

Benefits given to employees other than the salary: Benefits given to transcription staff like health insurance, dental care etc will have to be added in the category of indirect costs.

Taxes: Having transcription staff on rolls would mean taxes would have to be paid.

Cost of space used for in-house transcription: Apportionment of cost of real estate cost would have to be made according to the space utilization.

Cost of employee turnover: This would include fees paid to consultants, signing bonuses, cost of training new employees and the cost of advertising for new employees.

Cost of technology: The cost of technology used for medical transcription and the cost of integrating this with the hospital’s system needs to be added.

Apart from the direct and indirect costs of medical transcription in-house the other factors that need to considered are: 

  • No of days taken for transcription
  • Quality of reports
  • Physician satisfaction
  • HIPAA compliance
  • Report generation and distribution
  • Easy availability of qualified staff for transcription 

Given below is a table of typical expenses of transcription in-house:

Item Cost in US $ per annum
Salary

30000

Benefits

8000

Real estate

2000

Furniture

1000

Computer

2000

Management

5000

Consumables

1000

Utilities

500

Miscellaneous

500

Total cost

50000

Given below is the productivity of a medical transcriptionist

Production

Number of lines per 8 hour day 1250
Work hours per year 1920
Lines per year 300000
Downtime in % 10
Actual lines produced in a year 270000
Cost per line 18.5

 

After calculating the costs of all these factors one can arrive at the cost per line of transcription.

Outsourcing medical transcription to a professional medical transcription company can help reduce transcription costs dramatically.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions. TransDyne offers competitive prices as low as 10 cents per 65-character line resulting in savings ranging from 20% to 50%.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

December 13, 2011

Here is an easy way to outsource medical transcription with least risk

As the deadline for the adoption of EMR/ EHR, healthcare facilities and healthcare professionals are looking for ways to meet the deadline for meaningful use while still retaining the option for complete and narrative documentation. Medical transcription is one service that can help in the adoption of EMR/ EHR while fulfilling the goal of complete documentation. Medical transcription, especially when outsourced has the benefit of retaining the narrative portion of the patient medical record using various methods like backend speech recognition software, structured transcription, structured dictation, discrete reportable transcription and HL7 interface.

However outsourcing medical transcription has some inherent risks like quality issues, security concerns and poor customization.

Here is an easy way to outsource medical transcription with the least amount of risk:

Check for experience: It is important to check for the experience of the medical transcription company in terms of their ability to serve the needs of various healthcare facilities.  This ensures that the process of transition to outsourced services becomes easier in terms of the ability to deliver quality on time at reasonable costs.

Check for training practices: The training practices of the medical transcription company indicate their expertise in developing the right skill in medical transcriptionists to ensure that they have the ability to provide expert services for all specialties.

Check for technology: Technology has an important role to play in the delivery of quality services with maximum benefits while maintaining security. To minimize the risks of outsourcing medical transcription it is important to evaluate the technological capabilities of the medical transcription company from the dictation level to the document delivery level to ensure that the productivity of healthcare professionals is unhindered.

Check for references: It is important to talk to the existing customers of the medical transcription company to evaluate whether the medical transcription company can deliver quality services as promised. This one of the vital factors to be checked to minimize the risk of outsourcing.

Check for flexibility of services and willingness to customize: Apart from checking all the above important points it is also important to check whether the medical transcription company can deliver flexible services like editing & proofreading services for backend speech recognition software, structured transcription, structured dictation, discrete reportable transcription and HL7 interface etc as per the preference of the healthcare professional/ healthcare facility

A thorough analysis of the above given points will not only minimize the risk of outsourcing medical transcription, it will also ensure that the transition to outsourcing transcription services is seamless. Moreover undergoing a thorough process of evaluation will also ensure that all the expected outcomes from the outsourcing decision like savings on cost, streamlining transcription flow, flexible options for adopting EMR/ EHR etc will be met with.

TransDyne, a leader in the outsourced medical transcription industry has used their extensive background in information technology and their experience in serving the needs of the healthcare sector to provide affordable and integrated medical transcription solutions.

Among the software and tools offered by TransDyne for transcription, the smart delivery system has a large role to play in easing the path to EMR/EHR adoption The Smart Delivery system, which has features like User defined folder paths to enable easy imports to EMR systems is the suggested mode of document delivery where pre-defined file saving would help import documents to EMR systems.  Apart from this TransDyne also offers discounted rates for those healthcare facilities that provide demographic data entered in the EMR rather than through other modes.

Along with medical transcription services involving multiple level quality checks to ensure accuracy, the use of the right technology for ease of use, turnaround time and security, at reasonable rates, TransDyne also provides discrete reportable transcription for adoption of EMR/ EHR 

To avail complete medical transcription services from TransDyne, click here.

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